Office Depot - How to Process the Monthly Consolidated Summary Billing
SciQuest
Procurement - M. Durutovic 223-8114
8/11/17 10:29 AM

Forms Control Disclaimer: Every effort has been made to provide the most current version of the form. It is the final responsibility of the user to verify the current version with IMSD Document Services – Forms Control. The department “owning” the form and Forms Control Management must approve all changes to the electronic version of a form. Any alteration to the form without prior approval will cause the form to be rejected by the department. Any questions or concerns you have regarding an existing electronic form or the inception of a new electronic form should be directed to IMSD Document Services – Forms Control at 427-4701.
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Effective July 1, 2017 our office supply vendor switched from OfficeMax to Office Depot. The most notable billing differences are these:
  • Purchases made using the Office Depot punch out website, will be billed monthly via a consolidated electronic invoice which we will continue to call the “Summary Billing”.
  • The Office Depot Summary Bill is an Excel file with many worksheet tabs at the bottom. There is one tab per delivery address. Each tab is labeled with the Ship To Address Code for a delivery address used on orders shipped the previous month.
  • The Summary Bill must be authorized for payment as described in the video below by the Shopper that entered the order (or his/her backup).

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(See attached file: _Office Depot Summary Billing Instructions 1.1.docx) (See attached file: VIDEO Office Depot Summary Billing.wmv)
File TypeSizeFile NameCreated On
application/octet-stream 116 KB _Office Depot Summary Billing Instructions 1.1.docx 8/11/17 10:29 AM
application/octet-stream 39,082 KB VIDEO Office Depot Summary Billing.wmv 8/11/17 10:29 AM